Administrative Assistant (Facilities & Assets)
Job No:
VIN797
Location:
Woolloomooloo, NSW
This is an entry level role in a friendly team environment. Training and support will be provided. Your positive outlook and good work ethic will be highly regarded. This will be a great opportunity to learn and gain confidence in working in an office environment.
- Maximum term contract until end of June 2018
- Full-time 38 hours per week
- Based in Woolloomooloo, NSW
About the Organisation
The St Vincent de Paul Society is a member and volunteer based organisation that has been assisting people experiencing disadvantage in NSW for more than 130 years. The St Vincent de Paul Society is a leading provider of community support services and has close to 100 Special Works across the State in the areas of homelessness, mental health, disability, financial counselling, supported accommodation, food provision, refugees and migrants and addiction counselling. Our work is funded by all levels of government, the generous support we receive from the community and our 250 Retail Centres across NSW.
The Society’s Mission, Vision, Aspiration, and Key Values http://www.vinnies.org.au/page/About/MissionVision .
About the Role
The Administrative Assistant - LAC/Facilities & Assets will provide administration support to the Contracts Administrator. The role will predominantly manage the Local Area Coordination property records using the Vision Property Management System (VPMS). You will be fully trained to use this system, and in turn you will assist others to become familiar in using this system. You will also support the administration of contracts for facility maintenance services, and other clerical support as may be required. Read more about this role.
What you need to be successful
- General administration and customer service skills
- Satisfactory written and oral communication skills
- Ability to meet tight deadlines and manage multiple tasks effectively
- Ability to work in a small team environment and work with minimum supervision
- Ability to quickly learn new information system software packages
- Good attention to detail and ability to manage data and reporting requirements
- Proficiency in Microsoft Office software applications including Word, Excel, and PowerPoint
- Willingness to adhere to the mission and ethos of the Society
What we offer
- By joining one of Australia’s largest and leading charities, you will be working in an organisation which makes a real difference to people’s lives.
- The St Vincent de Paul Society NSW is proud to offer generous salary packaging benefits to employees where a portion of take-home pay is tax-free.
- Training and development opportunities
Employment Conditions
The conditions of employment are governed by the National Employment Standards, pay rate is $20.24 per hour.
Pre-employment Clearances
Prior to an offer of employment, preferred candidates will be required to complete the pre-employment checks that include two (2) reference checks, a Health Declaration and National Criminal History Check. You will also be required to present evidence of right to work in Australia.
The Society is committed to being a Child Safe organisation. Prior to employment, you will be required to have a Working with Children Check, further information can be found in the Society’s commitment to Safeguarding Children & Young People .
How to Apply Online:
Applications will include the following:
- Claims to the Essential Criteria in the cover letter:
The Claims to the Essential Criteria is an important part of your application. Please explain how your skills, qualifications and experience meet the Essential Criteria . Please also provide information about why you are applying for the role. - Current curriculum vitae: This will include your qualifications & trainings; work history with a brief description of duties for each role; Referees - at least two (2) e.g. persons you report to who can comment on your work experience. Please provide name and contact details (work and mobile phone numbers; email address). Or please be prepared to provide details when requested.
To apply online - follow the prompts below: Please ensure that you answer all screening questions and attach your documents (maximum of 2 documents). Note: We do not accept applications sent by email.
If you have questions about the role, please email to Steven Burum (Contracts Administrator - Facilities & Assets) steven.burum@vinnies.org.au with email subject line: Administrative Assistant / Facilities & Assets / VIN797.
Applications close on at 11:30 pm on 4 February 2018
St Vincent de Paul Society (NSW) is an Equal Employment Opportunity Employer.
The Society is committed to engaging a diverse workforce. The Society strongly encourages applications from people from Aboriginal and Torres Strait Islander background, people with disability, people from diverse cultural and linguistic backgrounds and mature aged applicants.