Administrative Assistant - Facilities & Assets

Job No: VIN1009
Location: Woolloomooloo

  • Permanent, full time 38 Hours per week
  • Based at Woolloomooloo
  • SCHCADS Award, Level 2; hourly rates range from $24.56 - $26.70 (depending on qualifications/experience)
  • Generous salary packaging benefits

What we do

The St Vincent de Paul Society is a leading provider of community support services and has been assisting people experiencing disadvantage in NSW for more than 130 years. Our people reach out to the most vulnerable in our community through our Conferences, Special Works and Vinnies shops. The Society’s mission is to shape a more just and compassionate society by offering a ‘hands up’ approach to people in need respecting their dignity, sharing our hope and encouraging them to take control of their own destiny.



 About the Service

St Vincent de Paul Society Support Services (SVDP NSW SS) provides support for people experiencing or at risk of homelessness in NSW. It is a Special Work of the St Vincent de Paul Society of NSW and is comprised of 14 different programs across the state. SVDP NSW SS cares for single men and women, women and children, two parent families, men with children and young men and women who are experiencing or at risk of homelessness. All our services provide case-management and advocacy for each client.

 The Role

The Administrative Assistant role provides essential and professional administration support to Facilities and Assets Department. The position predominantly provides clerical assistance to the Contracts Administrator.  The role will manage the Support Services property records using the Vision Property Management System (VPMS).  You will be fully trained to use this system, and in turn you will assist others to become familiar in using this system.  You will also support the administration of contracts for facility maintenance services, and other clerical support as may be required.

This role will report to Contracts Administrator. Please click here for a copy of the Position Description.

To be successful in this role, you will need:

  • General administration and customer service skills
  • Satisfactory written and oral communication skills
  • Ability to meet tight deadlines and manage multiple tasks effectively
  • Ability to work in a small team environment and work with minimum supervision
  • Ability to quickly learn new information system software packages
  • Good attention to detail and ability to manage data and reporting requirements
  • Proficiency in Microsoft Office software applications including Word, Excel, and PowerPoint
  • Willingness to adhere to the mission and ethos of the Society

Come and join our team!

We believe our employees are key to our success and in return we offer:

  • Job satisfaction working as part of a team making a difference to people’s lives in an organisation that cares about people. 

  • Generous salary packaging benefits to employees where a portion of take-home pay is tax-free.

  • In addition to excellent learning and development programs, as a large purpose driven organisation we provide opportunities to grow your career across a range of teams and services.

  • Supportive, friendly and values driven team environment and culture.

Prior to an offer of employment, preferred candidates will be required to complete the pre-employment checks including reference checks, a Police check, Working with Children check, Health Declaration and/or a medical check, Right to work in Australia check.

If you have questions about this role, please email to Steven Burum (Contracts Administrator), quoting job number and position title: Administrative Assistant (Facilities - Support Services) / VIN1009.


Applications close at 11:30 pm on 22 July 2018

Please submit your application attaching your Resume and your

responses to the Essential Criteria outlined in the Position Description.

Information on how to apply.


St Vincent de Paul Society (NSW) is an Equal Employment Opportunity Employer and is committed to engaging a diverse workforce. The Society strongly encourages applications from people from Aboriginal and Torres Strait Islander background, people with disability, people from diverse cultural and linguistic backgrounds and mature aged applicants.






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